Follow us on:
Sitemap/Search
Follow us on Twitter : @hafedharyana, Vision: "To continually enrich its leadership position as an Agri-Business Cooperative of Haryana". Mission: "To play a leading role in serving the economic interests of the farmers of the State by providing viable and efficient support", Website Administrator: Saurabh Agnihotri, DGM(Systems), (Email: hafed@hry.nic.in)
Product Gallery
Cattle - Feed
  
Pestisides
  
Certified Seeds
  
Fertilizers
  
Kachchi Ghani Mustard Oil
  
Superior Basmati Dubar Rice
  
Superior Basmati Tibar Rice
  
Special Pusa Basmati Rice
  
Superior Basmati Rice
  
Supreme Long Grain Rice
  
Refined Cotton Seed Oil
  
Refined Soyabean Oil
  
Superior Mongra Rice
  
Premium Gold Basmati Rice
  
Premium Gold Basmati Sella Dubar
  
Premium Gold Basmati Sella Mongra
  
Premium Gold Mongra Rice
  
Supreme Long Grain Dubar
  
Supreme Long Grain Mongra
  
Superior Permal Rice
  
Performances
  
Availability
  
Wheat Atta
  
Whole Wheat Atta
  
Desi Wheat Atta
  
Powers & Duties Of Its Officer & Employees
You are here :   R.T.I > Powers & Duties Of Its Officer & Employees

 

SR.NO Name of Power Authority Extent of Power
A) Administration creation of posts    
1

To employ casual labour (skilled or unskilled) in emergencies

M.D. Full powers
   

Secretary

Full powers
   

Divisional Heads/ Head of  office

As per D.C. rates upto 30 days

2 Appointments & promotions against sanctioned posts    
1) To make adhoc appointment against sanctioned posts in all grades M.D. Full powers
II)

To make promotions against sanctioned posts in the pay scale of Rs. 2000-3200 (Rs.6500-9900) and above.

Admn. Committee Full powers
iii)

To make promotions against sanctioned posts below the pay scale  of Rs. 2000-3200 (Rs. 6500-9900) of Class IV and Class III posts

M.D. Full powers
iv) To secure persons on deputation from other Govt. Department/ Public Undertakings on normal terms and conditions against sanctioned posts M.D. Full powers
v) To secure persons on deputation from other Govt. Department/ Public Undertakings on normal terms and conditions against sanctioned posts in the cadre of Class III and IV posts

 

Secretary
Full powers
vi) Signing of appointment letter after approval of M.D. Secretary Full powers
3.

To grant permission for higher studies

M.D.

Full powers
ii)

To grant permission for higher

Secretary

Full powers
4.

To declare the headquarters and sphere of duty of all employees

M.D. Full powers
    Secretary

Full Powers for employees of Class III and IV posts.

5

Drawing and Disbursing Officer

   
 

To disburse salary/TA and other personal claims of establishment

M.D.

Full powers
   

Secretary/FC/CAO/ Full powers subject to the condition

Full powers subject to the

   

Divisional Head/ Head of office

condition that TA bills of Head Head of the office

6

Controlling Officer

   
i)

To approve the tour programme of staff working under them

M.D.

Full powers

   

Secretary

Full powers in case of employees upto the scale of Rs.6500-9900

   

Divisional head/ head of office

Full powers for establishment under them in respect of journey within the state and to H.O.

ii)

Approval of tour programme including out of state journey of all employees of Hafed including sanction of daily allowance for halts exceeding 10 days in a month

M.D.

Full powers

   

Secretary

i) Full powers upto scale of Rs. 6500-10500

ii) Full powers in respect of officers in the Pay scale of Rs. 8000-13500 within the prescribed limit of KM and 10 days journey in a month

iii)

Approval of tour programme

DM(A)/DME

Full powers beyond 10 days in respect of Class IV

iv)

To sign tour programme after approval by MD in normal course

DM(A)/DME

Full powers

v)

To grant casual leave

M.D.

Full powers

   

Divisional head/ Head of office

Full powers

vi)

To sanction other kinds of leave

M.D.

Full powers

   

Secretary

Full powers in respect of staff carrying grade salary upto Rs.8000-13500/-.

   

Divisional Head/ Head of office

upto 30 days in respect of staff under them provide no substitute is required

   

DMA/DME

Earned leave/commuted leave upto 30 days in respect of Class IV employees provided no substitute is required.

vii)

Encashment of earned leave

Secretary

Full powers

7

Transfer of officers and officials

M.D.

Full powers

   

Secretary

Full powers in respect of staff carrying grade salary upto Rs.8000-13500/-.

   

Divisional Head/ Head of office

upto 30 days in respect of staff under them provide no substitute is required

   

DMA/DME

Earned leave/commuted leave upto 30 days in respect of Class IV employees provided no substitute is required.

8)

Fixation and extension of probation period

   
 

To fix and extend period of probation declare satisfactory completion of probation period

M.D.

Full powers

   

Secretary

Full  powers in case of Class III & IV posts

9)

Sanction of annual increments etc.

   
i)

To with-hold and sanction annual

increment

MD

Full powers

ii)

To sanction annual increment including crossing of efficiency bar/ jump in all categories

M.D.

Full powers

   

Secretary or any other officer authorised by M.D.

Full powers for staff drawing grade salary upto Rs.8000-13500

   

DMA/DME

Full powers upto the scale of

Rs.6500-10900 and below.

iii)

Grant of special pay to all employees for adopting small family norms as per Haryana Govt. pattern

M.D.

Full powers

   

Secretary

Full powers

iv)

To grant advance increments or to sanction higher initial pay in cases of exceptional ability and good work in respect of appointments within his competence

M.D.

Full powers

v)

To allow additional increment after 8 & 18 years service to class III & IV

DM(A)/DM(E)

Full powers

vi)

To grant Higher Standard Scale after 10 and 20 years service to Class III & IV

DM(A)/DM(E)

Full powers

vii)

To grant first and second ACP to

Class III & IV

DM(A)/DM(E)

Full powers

viii)

Pay fixation and stepping up of pay of the senior equal to junior

DM(A)/DM(E)

Full powers
10

Advances

   
1)

Grant of TA advance on tour/transfer

M.D.

Full powers

   

Secretary/FC/CAO/ D.H./Head of office

Upto Rs.5000/- in each case subject to the condition that new advance will be allowed after adjustment of previous advance.

ii)

Grant of advance for other official purposes

M.D.

Full powers

   

Secretary/FC/CAO/ D.H./Head of office

Upto Rs.5000/- in each case subject to the condition that new advance will be allowed after adjustment of previous advance.

11 performance of journey by any class of accommodation/ mode of conveyance in the interest of work.

M.D.

Full powers

ii)

to grant LTC for visiting any place in India/home town

M.D.

Class I and II

12

To determine the extent of joining time on transfer.

M.D.

Full powers

 

To determine the extent of joining time on transfer.

Secretary

For the employees carrying pay scale upto Rs. 6500-9000.

 

Legal Cases

   
13

To sanction reimbursement of expenditure on defence witnesses

M.D.

Full powers

 

I). The sanction  at discretion reimbursement of expenditure on account of defence witnesses and counsel fees to an employee whose conduct has been the subject of enquiry

M.D.

Full power

 

ii). Signing of affidavit and written

Secretary

Full power

  statement /authority letter to be filed in various courts after approval of MD

No.hafed/Estt/E-I/2203 dt. 11.2.88

 
 

iii). To grant compensation to the employees under workman's compensation Act.

MD

Full power
 

iv). To institute, conduct, defend, compromise, refer to arbitration and abandon legal or other proceedings and claims and also to file appeals revisions, review petitions and execution by and against the federation and also to engage lawyers for that purpose from time to time.

M.D.

Full power
 

v). To give general power of attorney to any person/officer for conducting the cases in courts etc.

M.D.

Full power
   

Secretary

Full power
 

vi). To issue sanction for the defence and to give authority letters to field officers/Law Officer/ Asstt. District Attorney for engaging Advocate, signing paper on behalf of the federation and also to sign/ verify plaints, politions, writ petitions and power of attorney on behalf of Hafed.

M.D.

Full power

   

Secretary

Full power

 

vii). To sign the agreements on behalf of the federation executed by employees of Hafed relating to service matter.

Secretary Full power
  viii) To incur misc. expenses upto Rs. 5000 per case Secretary Full power
14

Grant of advance for purchase of conveyance upto the extent prescribed by Govt. for its employees from time to time.

M.D.

Full powers.

   

Secretary

Upto Rs. 50000 as per entitlement of an employee or 75% of cost of vehicle whichever is less.

  i) To allow marriage loan Secretary Full powers upto the budgeted amount provided in the annual budget
  ii) To allow house building loan 2nd and 3rd installments CAO Disbursement of 30% and 30% of the remaining amount of house building loan.
  iii) Drawing & Disbursing officer to pass TA Bills of Staff. AO(E)

Secretary/CAO

i) TA Bills of staff drawing pay scale upto Rs. 6500-9900 will be passed by AO(E)

ii) TA Bills exceeding in the pay scale of Rs. 6500-9900 passed Secy/CAO

  iv) To sanction contingency expenditure    
  To pass reimbursement bills of Books/ Magazines/ News Papers & Business Promotions Expenses. AO(C&B) AO(C&B) will pass such bills after proper scrutiny.
15

To accept all the documents pertaining to all types of loans granted to Hafed employees and also to sign them on behalf of Hafed.

Secretary GM(F&A)

Full power.

16

Grant of advance against L.T.C.

M.D.

Full powers

   

Secy/ F.C./ C.A.O. or any officer authorised by M.D.

UptoRs. 10,000/-

17

To allow House Building Loan/Car advance/ Computer Loan

M.D.

Full powers

   

Secretary

Full powers upto the budgeted amount provided in Annual Budget

18

To attest entries in service books.

Secretary

Full powers in the pay scale of Rs. 6500-10500 & above.

   

DGM/AGM (Branch officer in Admn.)

Below the pay scale of Rs. 6500-10500.

19

To hire office accommodations/office- cum-residence

M.D.

Full power

   

Secy./Divisional Head/Headof Office

Upto Rs. 5000/- P.M.

20

Disposal of surplus/ unserviceable stores etc.

   
 

To sell or dispose of by auction

M.D.

Full powers

 

or otherwise any raw materials, plant or machinery etc. found in excess of the requirements of the federation or found unserviceable

Divisional Heads

Upto Rs. 50000/-

   

Head of office.

Upto Rs. 10000/-

21

To write off books, maps and other office materials rendered unserviceable

M.D.

Full power

   

Secretary

Upto Rs. 10000/-(Book value) at a time and upto Rs. 50000/- per annum.

22

To write off losses after due investigation.

   
 

a). Losses due to breakage beyond recovery deterioration in stock etc. either in transit or after stocking

M.D.

Full powers

   

Secretary

Upto Rs. 5000/-

 

aa) Losses due to fire

M.D.

Full power

 

b). Shortages in inventory/stock

M.D.

Upto Rs. 50,000/-

  verification

Secretary

Upto Rs. 5000/-

 

c). Service charges, not recoverable e.g. freight, handling charges, insurance.

M.D.

Upto Rs. 50,000/-

 

d). Defalcation fraud, misappropriation pilferage, theft, etc. of articles.

M.D.

Up to 10000/-

 

e). Loss of cash.

M.D.

Upto Rs. 5,000/-

   

Secretary

Upto Rs. 1000/-

 

B. Financial Administration

   
23

To discharge bills/documents for and on behalf of the federation against sanctioned schemes/ proposals

M.D.

Full powers

   

Secy./Divisional Head/Head of office.

 
24

To approve rates of incidental charges against sanctioned scheme/proposals.

M.D.

Full powers
   

Divisional Head/ Head of office.

 
25

To allow expenditure against sanctioned scheme/proposal

M.D.Divisional Head/Headof office.

Full powers

26

to fix price/sale rate of any produce article/ goods and stocks.

M.D.Divisional Head/Headof office

Full power Full Power within the rate calling

27

I). To sanction payments of demurrage wharfage provided that the amount has become playable due to unavoidable circumstances.

M.D.

Full powers

   

Secretary

Upto Rs. 10,000/-
 

ii). To sign sales tax declaration forms

M.D.

Full powers

   

F.C./C.A.O./ Head of the office

Full powers

28

To sanction contingent expenditure on account

   
 

I). Advertisement and publicity

M.D.

Full powers

   

Secretary Divisional Head/ Head of office

Full powers to release all payments relating tot he bills of publication of tender notices/advertisement subject to the condition that M.D. has approved the proposal Upto the extent of funds ear-marked in the budget.

 

ii). Postage, telephone and telegram

M.D.Secy./F.C./C.A.O.

Full powers

 

iii). Water and electricity charges

M.D./Secretary/FC/ CAO/Head of office AE(A&G) or any other officer to be declared by M.D.

Full powers

 

iv). Purchase of furniture/ office equipments

M.D.

Full powers

   

Secretary

Upto Rs. 20000/- at a time
   

Divisional Head/ Head of office

Rs, 5000/- at a time

   

AE(A&G) or any other officer authorised by M.D.

Rs. 2500/- at a time.

   

All other officers posted in H.O. in scale of Rs. 8000-13500/-

Rs 100/- per month

  vi). Purchase of books/magazines/

newspapers

M.D.

Upto Rs. 10,000/- at time

   

Secretary

Upto Rs. 5,000/- at time

   

Divisional Head/Head of office

Upto Rs. 500/- at time Upto Rs. 3500/- per annum subject to max. Rs. 300/- p.m.

 

vii).Carriage-of-office-records/ equipments

M.D.

Full powers

   

Secretary

Rs. 10,000 per month.

   

Divisional Head/Head of office

AE(A&G) or any other-officer authorised by M.D.

Rs. 2000/- per annum. Rs.5000/- per annum.Rs. 1000/- at a time.

 

viii). Business promotion expenses.

M.D.

Full powers

   

Secretary

Upto Rs. 10,000 at a time.

   

Divisional Head

Upto Rs. 500/- per month

    Head of office Category A

Upto Rs. 5000/- per annum subject to maximum of Rs. 400/- p.m.

   

Head of office Category B

Upto Rs. 4000/- per annum subject to maximum of Rs. 300/- p.m.

   

Other officers at Head Office and field I.e. upto Asstt. Secy./P.S./P.As/ ADA/AO

Upto Rs. 200/- per month

 

ix). Business meeting expenses.

 M.D.  Full Powers
   

Secretary

Upto Rs. 10,000/- for each meeting

 

x) Temporary fittings in hired building including partitions

  M.D.  Full Powers
   

Secretary

Upto Rs.10,000/- in each case

   

Head of office 'A'

Upto Rs.5,000/- in each case

   

AE(A&G) or any other-officer authorised by M.D.

Upto Rs.2,000/- in each case

 

xi) Insurance charges

M.D

Full powers

   

Divisional Head/ Head of office

Full powers against sanctioned scheme subject to the condition that rebate on account of agent's commission is availed on the face of the policy.

 

xii)Lubricants, repair and maintenance of vehicles

M.D.

Full powers

   

Secretary/any other officer declared by M.D.

Full powers

   

Head of office/ AE(A&G)

upto Rs.2500/- at a time

 

xiii) Contributions and subscriptions

M.D.

Full powers

 

xiv) Expenditure on levelers

M.D.

Full powers
   

Secretary

Upto Rs.10,000/- at a time.
 

xv) Purchase of fuel and other similar stores for the processing units

M.D.

Full Powers

   

Managers-of Processing Units

Full powers subject to the budget provision subject to rate ceiling fixed by H.O.

 

xvi) Purchase of spare parts, machinery, electrical stores and laboratory stores etc.

M.D.

Full Powers

   

Managers-of Processing Units

Upto Rs.5000/- in each case subject to budget provision

 

xvii) Repairs and maintenance of plant and machinery

Head of Processing units

Upto Rs.5000/- at a time subject to budget provision

 

xviii) repairs of buildings

M.D.

Full powers

   

Secretary

Upto Rs.10,000/- at a time

   

Head of office

Upto Rs.5,000/- at a time

 

xix) Repairs of furniture and fixtures

M.D.

Full powers

   

Secretary

Upto Rs.5,000/- at a time

   

Head of office

Upto Rs.5,00/- at a time

   

AE(A&G)

Upto Rs.1,000/- at a time

 

xx) Expenses on consumable articles

M.D.

Full powers

   

Secretary

Upto Rs.2,000/- at a time

   

Head of office

Upto Rs.5,00/- at a time

 

xxi) Hiring of cars/typewriter/fans

M.D.

Full powers

   

Secretary

Full powers

   

Head of office

Upto Rs.5,000/- per month

 

xxii) Expenses on licencing fee

M.D.

Full powers

   

Divisional Head/Head of office

Upto Rs.5000/- at a time

 

xviii) Payment of consultation charges

M.D.

Full powers

 

xiv) Payment of bank charges

M.D.

Full powers

 

xxv) Payment of fees for training of employees

M.D.

Full powers

   

Secretary

Upto Rs.5000/- in each case.

 

xxvi) Payment for welfare/sports of employees

M.D.

Full powers

   

Secretary

Upto Rs.5000/- per month

 

xxvii) Any other expenditure not provided for

Secretary

Upto Rs.2500/- at a time

   

AE(A&G)

Upto Rs.500/- at a time

 

C) CONSTRUCTION CELL

   
29

To accord administrative approval for execution of work

M.D.

Full powers

30

To accord technical sanction of estimates

S.E.

Full powers

   

XEN

For works costing upto Rs.50000/-

31

To approval of tenders

M.D.

Full powers

   

S.E.

For works involving cost  upto Rs.50000/-

   

XEN

Upto Rs.25000/-

32

Execution of agreements

M.D.

Full powers

   

S.E.

For work upto Rs.1,00,000/- at proforma approved by MD.

     

Work order upto Rs.20,000/- with approval of S.E.

33

Purchase of material for construction work

SE

Upto Rs. 3.00 Lacs

   

MD

Upto Rs. 15.00 Lacs

   

Committee headed by MD consisting of SE and three other members to be nominated by MD 

Upto Rs. 50.00 Lacs

   

Committee headed by Chairman, Hafed, consisting of MD, F.D.'s  representatives, RCS's representatives, SE and one or more other members to be nominated by MD

Above Rs. 50.00 Lacs

34

To employ work charge establishment

SE/XEN

Full powers subject to the condition that provision exists in the sanctioned estimate and monthly salary does not exceed the D.C. rates

35

To authorise payment to the contractors

   
i)

Running payments

XEN

Full powers within the sanctioned estimates

ii) Final Payments

M.D.

Full powers

iii)  

XEN

Full powers subject to completion of work as per tender terms and pre-audit of bills by H.O.

 

Release of earnest money

   
36

signing of agreement with contractors/ supplier and other parties in connection with construction work (civil work) including public health and electric work in respective jurisdiction subject to the condition that award letter be signed by the MD.

XEN

Full powers

 

Last Updated: November,15 2012 11:00